Development & Operations Associate

Organization: Saint Rock Haiti Foundation (SRHF)

Location: 372 Granite Ave Suite #1, Milton, MA. Some remote hours are negotiable.

Hours: Part-time 16 hours per week (negotiable with potential for expansion to full time)

Reports to: Director of US Operations and CEO

Role: We are committed to making a meaningful impact in the Saint Rock community and are seeking a dedicated and detail-oriented Development & Operations Associate to join our team. This individual will play a crucial role in supporting our development efforts, managing donor relations, and ensuring efficient administrative operations. The Associate will work with a small, dedicated team in the US and interact with donors and volunteers of the organization.

Position Overview:

The Nonprofit Development Associate will be responsible for a variety of tasks related to fundraising, donor management, and administrative support. This role requires a blend of skills in development, bookkeeping, and database management. The ideal candidate will be organized, proactive, and have a passion for supporting nonprofit missions.

Key Responsibilities:

1. Donor Database Management:

- Maintain and update the donor database to ensure accuracy and completeness.

- Record and track donations, pledges, and fundraising activities.

- Generate and analyze reports on donor activity and fundraising progress.

2. Acknowledgment and Stewardship:

- Draft and send timely acknowledgment letters and receipts to donors.

- Follow Stewardship Plan for personalized donor follow-ups and appreciation.

3. Fundraising Support:

- Assist in the planning and execution of fundraising events and campaigns.

- Prepare materials for donor communications and outreach efforts including social media.

- Support the Development team with research and outreach to potential donors and sponsors.

- Schedule external donor meetings for CEO, staff, and board members.

4. Administrative Bookkeeping:

- Assist the Finance Manager to maintain accurate financial records related to donations and expenses.

- Work with Haitian staff to manage receipts from Haitian operations.

- Assist with reconciliation of accounts and preparation of financial reports.

5. Filing and Documentation:

- Organize and maintain physical and electronic files related to donors, donations, and financial records.

- Ensure compliance with organizational policies and procedures for record-keeping.

6. Annual Audit and Accounting Reconciliation:

- Assist in the preparation of documentation and schedules required for the annual audit.

- Collaborate with external auditors to provide necessary information and address inquiries.

- Support the accounting and finance team in reconciling accounts and ensuring accurate financial reporting.

7. General Administrative Support:

- Provide administrative support to the US team, including scheduling meetings and managing correspondence.

- Take occasional meeting minutes for internal and committee meetings.

- Prepare and distribute documents and materials needed for committee meetings.•

- Assist with office organization and other tasks as needed.

- Monitor office phone.

Hourly rate: $ 22.00 per hour

Benefits:

● Earned sick time.

● Opportunities for professional development and growth.

Qualifications:

- Bachelor’s degree in Nonprofit Management, Business Administration, Accounting, or a related field preferred or Associate/technical degree with previous experience in a similar role.

- Proficiency in donor management software (e.g., DonorPerfect, Salesforce) and Microsoft Office Suite (Word, Excel, Outlook) is a plus.

- Strong organizational skills with attention to detail and accuracy.

- Excellent written and verbal communication skills.

- Ability to handle confidential information with discretion.

- Demonstrated ability to manage multiple tasks and prioritize effectively.

- Experience with annual audits and accounting reconciliation is a plus.

- Comfort with learning new technology.

- Passion for the nonprofit sector and a commitment to the mission of the Saint Rock Haiti Foundation.

About Us: Founded in 2002, the Saint Rock Haiti Foundation (SRHF) is a 501 (c) (3) nonprofit organization that operates two community health care clinics in the West Department of Haiti. We serve nearly 90,000 patients and are staffed by over 60 local clinical and administrative professionals. To provide comprehensive care, our program has grown to include clean water, agriculture, microfinance, and educational initiatives. Working shoulder to shoulder with the people of Saint Rock, Haiti we are moving towards a brighter future by providing our patients with the quality health care they deserve and removing the barriers that prevent access to vital resources and opportunities for development.

Application Instructions:

To apply, please submit your resume, a cover letter outlining your qualifications and experience, and contact information for three professional references to resumes@Saintrockhaitifoundation.org. Please include “Development and Operations Associate Application" in the subject line.

The Saint Rock Haiti Foundation is an equal-opportunity employer and encourages candidates from all backgrounds to apply.

For more information about the Saint Rock Haiti Foundation, please visit our website at www.saintrock.org or contact us at (617) 696-0006 or info@saintrockhaitifoundation.org.